Associate Project Manager

About the opportunity:
The Associate Project Manager will provide essential support to the Senior Project Manager, driving the successful execution of projects from initiation to closure. This role is crucial for maintaining project structure, ensuring clear communication, and managing all critical project documentation and meeting logistics.

Responsibilities:

• Project Coordination & Management Support
• Assist the Project Manager in developing comprehensive project plans, including detailed work breakdown structures, schedules, and resource allocation.
• Coordinate project activities and resources to ensure projects are delivered on time and within budget.
• Monitor project progress and performance, tracking milestones, deliverables, and potential delays.
• Support the management of the project budget, tracking expenditures and assisting with financial forecasting.
• Meeting & Communication Management 
• Take ownership of planning, scheduling, and coordinating all project-related meetings, including kick-offs, daily scrums, status updates, and stakeholder reviews.
• Prepare detailed meeting agendas, circulate materials in advance, and facilitate meetings to ensure focused discussions and actionable outcomes.
• Capture, compile, and distribute comprehensive meeting minutes, action items, decisions, and risks to all relevant parties promptly.
• Serve as a central point of contact for project team members and internal stakeholders, ensuring clear, consistent, and timely communication across the board.
• Documentation & Data Control 
• Responsible for organizing, compiling, and maintaining all critical project documentation, including but not limited to: status reports, decision logs, risk registers, issue trackers, and change requests.
• Ensure all project files and documentation repositories are accurately updated, version-controlled, and accessible to the appropriate team members and stakeholders.
• Support the Project Manager in preparing presentations and materials for management and executive-level reviews.

• 1-3 years of professional experience in a project-related role (e.g., Project Coordinator, Project Administrator, or Associate Project Manager).
• Proven track record of successfully managing meeting logistics, documentation, and information flow for complex projects.
• Proficiency in project management software -JIRA and productivity tools (e.g., Microsoft Office Suite, Google Workspace).
• Excellent verbal and written communication skills in English, with a focus on clarity and professionalism.
• Exceptional organizational skills, attention to detail, and the ability to manage competing priorities simultaneously.
• Demonstrated ability to work collaboratively and effectively within cross-functional teams.
• Knowledge of standard project management methodologies (e.g., Agile, Scrum, Waterfall).

We prioritize employee well-being through a comprehensive benefits package:
● Health & Wellness Benefits: Comprehensive health insurance, annual check-ups and onsite wellness initiatives.
● Flexible Work Arrangements (Role-Dependent): We support flexibility while ensuring effective team collaboration.
● Growth Opportunities: Career advancement opportunities in a rapidly expanding industry with international exposure.
● Comprehensive Leave Benefits: Enjoy paid volunteer time, Christmas Day and birthday leave, on top of annual leave, paid sick leave, enhanced maternity/paternity leave.
● Employee Engagement: Enjoy weekly lunches, team-building activities, and a dynamic and collaborative work environment.

我們通過全面的福利計劃優先考慮員工福祉：
● 健康福祉：完善的團體健康保險、年度健康檢查，並提供職場健康活動，保障您的身心健康。
● 彈性工作安排(視職務而定)：彈性上班，同時確保團隊高效合作。
● 成長機會：在快速成長的產業中拓展國際實務經驗，幫助職涯成長。
● 完善的休假福利：除了優於法規的年度休假、帶薪病假、產假/陪產假外，還享有帶薪志工假、聖誕假及生日假，讓您兼顧工作與生活。
● 員工參與：每週兩次免費午餐、定期團隊建設活動，打造多元合作的工作環境。