We're looking for an experienced, energetic self-starter that will fill the role of Administrative Assistant/Office Manager in our Taipei office. The candidate will help manage the office operations and support our growing team. The ideal candidate thrives in a fast-paced, multi-context environment and wears many hats. You have a wide range of operations and executive support experience.
What You'll Be Doing:
- Manage all office operations: services, facilities, office supplies/food inventory, business needs, etc.
- Support and assess office space needs for a team of 15 (and growing!)
- Welcome guests and candidates to ensure an excellent experience during their visit to Shopline
- Work closely with the management team to manage all travel arrangements, maintain calendar scheduling, and prioritize appointments and meeting requests
- Collaborate closely with management and HR to help build and maintain an amazing company culture; serve as our cultural ambassador and organize team events
- New hire preparation: set up, equipment purchasing, tracking and configuration
- Help prepare for recruiting and startup events
- Manage all incoming mail: process, address and distribute in a timely fashion
- Serve as a resource for the team’s operational needs and requests
- Coordinate and organise regular team events and meals