Office Manager / 行政經理

It’s an exciting moment at Pinkoi as we continue to scale and breakthrough our business globally and cross-boundaries. We pay attention to team experience at Pinkoi and strive our best to build an effective workspace, especially the efficiency of facilities plays an important role in cross-region communications, and the well-designed team events that can increase the engagement and morale.

You will be reported to People Operations and be responsible for 70% of office administration and 30% of shaping high engagement culture. Your main responsibility is to create inspiring spaces and innovative services that bring Pinkoi’s culture and values to life.

As an Office Manager, you'll build consistently outstanding workplace experiences that work at scale and align with Pinkoi CSR and core values. You'll design, implement, and manage Pinkoi’s workplace service offerings. You're comfortable in a fast-paced environment with the highest standards of excellence. You bring an analytical mind to constantly improve the efficiency and effectiveness of your projects, delivering innovative solutions to workplace operations.

Responsibilities

1. Perform administrative tasks such as maintaining office service, facilities and ordering office supplies (food, stationary, business card), managing calendars, booking travel, answering phone calls and office budget.
2. Provide facility service operations including new office builds and fast-paced expansions, capacity and space planning, and implementation of new processes and procedures.
3. Provide an exceptional customer service experience, being the face of workplace services, partnering with Pinkoist to deeply understand needs and deliver the right solutions, while acting as a trusted partner.
4. Improve and define office management processes and procedures, with little or no guidance and develops initiatives related to company culture and employee wellness.
5. Implement critical safety procedures, including establishing evacuation plans, running drills, and setting up building security.

Essential

1. At least 2 years of experience of exceptional and practical customer service of office management for team scale more than 100 employees, or Employee Relations function preferred.
2. You're a creative, organized customer service specialist, who takes pride in seeing things run smoothly and efficiently.
3. You are experienced in developing and managing budgets with financial, contract management, and purchasing skills.
4. You are an effective communicator, flexible and adaptable, who is comfortable taking on complex projects and multiple priorities, with a diverse set of stakeholders.
5. You can think 'out of the box' and bring creative, nonstandard, and innovative solutions to the table to scale effective workplace that aligns with Pinkoi CSR and core values.

Highly desirable

1. Solid work experience in a startup environment, or global co-working space for office services management or solution is preferred.
2. Possess “Certificate of Class 1 Manger of Occupational Safety and Health Affairs” （甲種職業安全衛生業務主管證照）is preferred.

Apply

Please attach your resume, describing why you are the best fit for this position and the following required information:

1. Elaborate your experience of delivering a well-rounded end-to-end office management service on (a) what challenges you have solved for organization (b) what kind of action you have taken (c) what the result (positive or negative) occurred

2. To incorporate Pinkoi’s CSR in our daily office management, please share with us how you will launch a team building event at Pinkoi that can boost the awareness of environmental friendly, while raising team engagement and happiness. Please also explain (a) what end result you want to achieve? (b) How to measure the result? (c) what resources are needed to run the office campaign?

We thank you for your time and effort for preparing the above proposal and will notify suitable candidates for an interview. Thank you.

★加入 Pinkoi 的福利★

1. 你會有一台 MacBook 系列電腦，陪你時髦有品味的快樂工作
2. 漂亮的工作環境和開心的工作氣氛
3. 有瑞士全自動咖啡機，可享受優質的咖啡時光
4. 我們每個星期一早上有免費外送咖啡，幫你補充滿滿一星期的能量
5. 加入第一天即享有年假
6. 每年績效獎金視公司成長提撥預算
7. 在 Pinkoi 我們不加班就能完成負責的工作甚至更多
8. 我們隨時都會有好玩的事情和活動
9. Pinkoi 在做的是國際化的產品、我們也在快速的成長，加入 Pinkoi 你會有最好的成長環境和舞台
10. 你會跟非常優秀的團隊成員一起共事，Pinkoi 每個人都很棒
11. 辦公室地點在台北市，靠近台大醫院站、二二八紀念公園，更多你來面試的時候我們再聊

★你是人才，但是找不到相關職缺★

沒關係，歡迎來信，附上履歷，同時分享你覺得很複雜、很有挑戰性，普遍一般人不懂，但是你有深刻專業認識的一件事情，而這件事情可以讓 Pinkoi 更好，讓我們可以更認識你。有合適者，我們會主動通知。